A student may request a Leave of Absence (LoA) from the University if they are unable to continue their studies – either for a semester, or for a full year.
A semester or year for which LoA is granted will not be counted as a semester of registration for purposes of re-admission assessment. Leave of Absence (LoA) is generally granted on medical, psychological or compassionate grounds (e.g. the death or serious illness of a close family member), and documentation of the circumstances is required.
PLEASE NOTE THE FOLLOWING ABOUT LoA:
Application for and granting of Leave of Absence is a faculty-level procedure that must be applied for through the Faculty Office. You can email firstname.lastname@example.org for enquiries and for submitting your application form.
Forms are located at http://www.forms.uct.ac.za/studentforms.htm - Form ACA37 (Undergraduate Leave of Absence Application)
Please note also Form ACA43 - Application to return from Leave Of Absence: When a student wishes to apply to resume their studies after returning from a Leave of Absence (LoA).
A deferred exam is an exam that is written at a later date instead of on the date originally set for the exam. Deferred exams are granted on medical or compassionate grounds, or for religious or political reasons, and applications for deferral are considered by a committee established by Senate for this purpose in terms of the general university rules. (see Handbook 3 General Rules and Policies). The granting of this permission is entirely at the discretion of Senate, irrespective of the grounds (including medical) on which the application is made. No deferred examination may be granted for a supplementary examination or examination without attendance (EWA).
A student who becomes ill during an examination must proceed directly from the exam venue to the Student Health Service unless the nature of the illness makes this impossible. In such cases of deferral, if the deferred exam is granted, the candidate will be required to write only those portions of the original examination which he or she missed.
Misreading of the examination timetable is not condoned or accepted; neither is it a ground for a deferred examination (See Handbook 3 General Rules and Policies.)
Application must be made via Vula (see Form ACA44) within seven days from the first examination (written, oral, or practical) which the student missed or was unable to complete. Form ACA44 can be found at http://www.forms.uct.ac.za/studentforms.htm - and students can also apply through the prescribed form obtainable at the Records Office in the Student Administration Building (Masingene, Middle Campus).
Where supplementary examinations are allowed in the rules for a degree, diploma or certificate, such an exam is the re-assessment of a candidate who has failed the course, but who are permitted to present themselves for re-examination without having to repeat the course.
Senate may permit a candidate to write supplementary examinations in the equivalent of three half courses in any one year, provided that he or she has reached a sufficiently high standard when failing such course(s).
Students who are granted supplementary examinations will be required to re-write the whole formal examination component, including all papers, practicals, etc., which constituted the original formal examination component.
A student cannot apply for a supplementary exam. The decision on whether to award a supplementary examination will be taken by Faculty Examination Committee on the recommendation of the Head of Department in which the course is offered.
Senate may allow students who are repeating a course to take the examinations in the course without the re-attendance at classes. In such cases, Senate will specify which of the course requirements such students will be required to complete, in addition to the examinations, and how they will be assessed.
Applications must be made to the Deputy Dean (Undergraduate Studies) on email@example.com, or talk to the Head of Department (HoD) in which the relevant course is based. HoD contact details can be found at http://www.law.uct.ac.za/law/about/deans_team/staff. Applications will be considered by a committee comprising the Deputy Dean (Undergraduate Studies) and the Heads of Departments.
Please note that the Faculty of Law does not grant extensions on assignment submission deadlines, but exemptions may be applied for. Please use Form LAW03 – available at http://www.forms.uct.ac.za/studentforms.htm - which must be submitted, as per instructions on the Form and together will full supporting documentation, to the Deputy Dean (Undergraduate Studies) on firstname.lastname@example.org. Supporting documentation must clearly confirm an inability to perform on the date of the text or other assessment for which the exemption is sought.